Serving It Right overview

Serving It Right: Incident logs, records and inspections

Incident log contents and six-year retention, the liquor register, price lists, social responsibility posters, LCRB and police inspections and penalties.

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Incident logs, records and inspections · Question 1Score 0/0

An inspector cannot match the liquor on the shelves to purchase records. What may happen?

Study reference: B.C. liquor law and LCRB guidance (Oct 2026), Ch. 7 Incident logs, records and inspections — Liquor Primary Handbook, Incident log and Liquor register; gov.bc.ca, Incident log and Preparing for inspections; LCLA s. 51

All 13 questions in this test

Every question and its answer choices. The correct answers and explanations appear when you take the test above.

  1. An inspector cannot match the liquor on the shelves to purchase records. What may happen?

    1. Nothing, if the bottles are unopened
    2. The licensee simply buys new receipts
    3. The inspector must return the next day
    4. The liquor may be seized
  2. Which of these events must be written in the incident log?

    1. A customer asking for the wifi password
    2. A delivery of napkins from a supplier
    3. A regular customer celebrating a birthday
    4. Refusing entry to an intoxicated person
  3. What must every liquor primary display in a prominent spot?

    1. A photo of the owner next to the liquor licence
    2. The bar's monthly sales figures, posted for patrons
    3. At least one social responsibility poster or tent card
    4. A list of all staff members' home phone numbers
  4. For how long must a licensee keep its incident log records?

    1. At least 2 years from the date of each entry
    2. At least 6 years
    3. At least 6 months from the date of each entry
    4. Only until the next LCRB inspection is done
  5. What is a liquor register?

    1. A log of drinks refused each night
    2. A record of all liquor purchases
    3. A list of regular customers' tabs
    4. A schedule of staff SIR training
  6. What must a liquor primary's price list show?

    1. Only drinks under five dollars
    2. Only the names of the bartenders
    3. Only the most expensive drinks on offer
    4. Types of liquor, drink sizes and prices
  7. For most contraventions, what is the highest monetary penalty the general manager may impose on a licensee?

    1. $25,000
    2. $1,000,000
    3. $2,500
    4. $500
  8. A police officer visiting a bar finds a contravention. How is it recorded?

    1. On a parking ticket left on the owner's car
    2. On a Licensed Premises Check form sent to the LCRB
    3. In a verbal warning that is never written down
    4. In the bar's own incident log only, by the officer
  9. Which detail should an incident log entry include?

    1. The patron's favourite drink and tip amount
    2. The weather outside and the day's sales total
    3. The music that was playing when it happened
    4. The action taken by staff
  10. What does the LCRB recommend as a best practice for the incident log?

    1. Fill it in once a month, using staff memories
    2. Make an entry every day, even if nothing happened
    3. Let only the owner write in it, never the staff
    4. Keep it inside the shift communication book with staff notes
  11. Which issue do LCRB inspections generally focus on?

    1. Menu prices of food
    2. Sale to minors
    3. Staff vacation schedules
    4. Background music choices
  12. When may LCRB inspectors inspect a licensed establishment?

    1. Only during daytime business hours
    2. Only after a customer complaint
    3. With or without advance notice
    4. Only with 48 hours' written notice
  13. Staff ask a patron to leave because he brought in his own bottle of rum. What else must happen?

    1. Record it in the incident log
    2. Keep the rum and add it to the bar stock
    3. Nothing else, since he has left the premises
    4. Sell the rum back to the patron by the glass

Incident logs, records and inspections: key rules to remember

Our summary of what the official handbook says on this topic, in our own words. Read it before or after the practice questions above, then check the original chapter. Read the official chapter ↗

Incident log

  • Record any incident in or near the establishment that harms patrons, staff or neighbours, or affects operations.
  • Examples: refusing entry to a troublesome or intoxicated person, removing an intoxicated person or a minor, removing a patron who brought in outside liquor, refusing a minor, injuries or fights, calls to police, fire or ambulance, illegal acts.
  • Include date, time, description, people involved, employees and witnesses, action taken and relevant sales records.
  • Keep incident logs for at least 6 years and make them available to inspectors and peace officers.
  • Best practice: keep the log separate from the shift communication book and make a daily entry even when nothing happens.

Records and displays

  • Keep SIR records (name, certificate number, expiry) for at least 6 years.
  • Keep a liquor register of all liquor purchases (receipts and invoices) available for inspection, and account for spoilage and breakage.
  • Display at least one social responsibility poster or tent card in a prominent place.
  • Have a price list showing the types of liquor, drink sizes and prices (including specials), at least available on request.

Preparing for inspections

  • LCRB inspectors inspect with or without notice; they focus on intoxication, sale to minors, overcrowding, unlawful liquor and community disturbances.
  • Police may visit unannounced and record contraventions on a Licensed Premises Check (LPC) form sent to the LCRB.
  • Records inspectors review: licence, floor plan, SIR certification for staff, liquor register.
  • After an inspection, the inspector may send a Notice of Inspection result and may seize liquor as evidence.

Penalties

  • The general manager may impose monetary penalties, suspensions or cancellation; most penalties are capped at $25,000, and up to $50,000 for certain licensing contraventions.

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